🏫Office of Finance and Planning (G520) ✉️ [email protected] ☎️Ext.# 5004

📋Pre-Approval for Payments and Reimbursement Expenses

All Mason Korea faculty members must obtain pre-approval before incurring any reimbursable expenses or making payments. This includes, but is not limited to, business travel and related costs, annual home leave travel, purchase requests, and any other expenses involving the use of university funds. Reimbursement requests may be denied if pre-approval is not obtained in advance.

Please consult with the Associate Dean for Faculty and Academic Affairs regarding funding eligibility prior to submitting a request. For questions about this process, please contact the Faculty Affairs team.

💡Process Outline

1. Consult with the Associate Dean for Faculty and Academic Affairs regarding your requests through email at least 2 weeks prior to travel and purchase. *Note: Only travel will require pre-authorization paperwork.
2. When planning travel, please ensure that it does not conflict with your scheduled classes. If your travel will require you to miss any classes, you must obtain approval in advance from the Associate Dean for Faculty and Academic Affairs through email. Your email should include the purpose and dates of travel, the specific class sessions that will be missed, and a detailed plan for making up the missed instructional time.
3. Once you have received approval, please complete the Travel Request Form for business travel or the Pre-Authorization Expense and Payment Form for annual home leave travel and research-related travel. Research fund and purchase requests require the Pre-Authorization Expense and Payment Form from the Associate Dean for Faculty and Academic Affairs and do not involve additional paperwork.
4. Please submit the completed form along with all supporting documents to the Faculty Affairs team. All relevant forms are available on BambooHR under the Finance & Planning section in the following link: https://masonkorea.bamboohr.com/files//

**Note: The Post-Travel and Emergency Reimbursement Form will not be used for pre-authorization requests. All expense transactions must take place only after the pre-authorization request form is fully approved.

*Approval of up to 70,000,000KRW need approval from the ADFA

*Approval of above 150,000,000KRW or US$ equivalent will need the Campus Dean’s approval

For more details and assistance on your pre-authorizations, please contact the Faculty Affairs team.

💻Oracle Sign-in

This is the website Mason Korea uses for submitting the reimbursement request. Please review the following guidelines to log in to Oracle and register your KRW bank account details in it. If you face any difficulties in this process, please contact the Office of Finance and Planning for assistance.

📋How to log in to Oracle